When launching a new business or upgrading the existing one, a key step is to develop a web portal to have a good online presence. These are not the only steps required when starting a business as one also needs an email account for the business. G Suite is a product of Google that allows you to use Gmail with your professional email address. Let’s look at how to use Gmail as your business email.
What is G Suite
G Suite is one of the best when it comes to businesses. It has two major billing plans; a flexible and annual plan. One can choose from three types of G Suite pricing:
Basic Pricing
The base plan comes with 30 GB storage and greater general admin and security features. It costs 6$ per user.
Business Pricing
Costs 12$ per user and contains unlimited Google Drive storage, advanced admin and security control, scripting IDE and some analytic tools.
Enterprise Pricing
Enterprise pricing costs 25$ per user and provides its user with unlimited Drive storage, highly upgraded general admin and security features, and web analytics tools.
Using Gmail in business is an interesting idea as long as you know how to make it work. Make sure you have a Gmail app for Mac installed first. The following are steps on how to set up Gmail for business.
Step One
Visit the G Suite’s site and click on the “Get Started” button in the upper right corner. Provide your company name, indicate the required number of corporate accounts and your country, and then click on the “Next” button. On the next step, enter your contact info, after which you will be asked to enter the domain name. Complete the account creation by choosing a strong and secure password.
Step Two
Add all the required email accounts, and then click on “I have added all user email addresses.” You can always go back and add more users later. You will now need to verify ownership of the domain. Provide access to the administrative panel of your hosting to ensure that emails are redirected to Google mail servers correctly. Go back to the G Suite and check the box “I have opened the control panel for my domain.”
Step Three
Finally, you need to set the mail processing (MX) records in the DNS section of the admin panel. After completion, check the option where it asks if you have created MX or not and then check the confirmation box stating that you have created MX.
Click the “Verify domain” and “Set up the email” buttons. Wait for a few moments and you will receive a message from Google telling you that your domain name is verified. You can now successfully use Gmail for business.
Advantages of G Suite
Email is one of the most important communication tools for business owners. Missing an important email can hurt your business greatly. The market is full of web hosting email service providers but almost all of them are prone to cyberattacks due to lack of cybersafety measures and have poor access controls to the owner and downtime is generally more than usual.
On the other hand, Gmail is the industry leader and has ranked number one for many years when we talk about email services and the number of users. G Suite is the flagship product from Google, which is used by businesses all over the world. The major service that it provides is Gmail with a business-class difference.
Choosing to create a business email account with G Suite has a lot of benefits:
- One’s employees don’t get accustomed to anything new when using G Suite since it’s a business version of Gmail.
- With G Suite, you have complete control over the corporate accounts. This helps because if one of your employees leaves the company or you terminate their position, you retain access to all the key files and folders.
- One can provide access to the desired data to the whole team in a few clicks.
- It comes with a feature to create Gmail business email aliases up to 30 per user.
- Allows a 30 GB of disk space for every user.
- There’s a 2-step verification that can be easily enforced; hence you don’t have to worry about security issues.
- It helps in increasing brand awareness. This is achieved through the domain name which has the brand name that a person sees each time they receive mail.
- 24/7 customer support and no advertisements.
- Free 30 days trial.
- The mail account interface can be branded with the company logo.
- Your team can use several built-in productivity features for higher efficiency.
- Manage email even when offline using the Gmail app on mobile devices.
- Works anywhere web, mobile, tablet and others.
Conclusion
Many times you, as a business owner, may be stranded looking for the best platform to set up your business email. This article should help you set up a professional email address with G Suite and Gmail to make sure you try it out.
Author Bio:
James Dorian is a technical copywriter. He is a tech geek who knows a lot about modern apps that will make your work more productive. James reads tons of online blogs on technology, business, and ways to become a real pro in our modern world of innovations.